BOARD OF DIRECTORS
MEETING MINUTES
August 21, 2003

The Board of Directors of the Windsor Fire Protection District met at Station1, 8200 Old Redwood Highway, Windsor, California, on Thursday, August 21, 2003. President McDowell called the meeting to order at 7:00 pm.

Directors Present: Lowe, McDowell, Olufs, and Pozzi

Director Absent: Nelson

Staff Present: Chief Ron Collier; BC/Fire Marshal Matt Gustafson; William Arnone, District Counsel; Ginger Hamilton, Secretary to the Board; District Bookkeeper Melinda Soares; and 14 guests

PLEDGE OF ALLEGIANCE

CHANGES TO THE AGENDA: President McDowell announced that Item 03-08-12 would be taken before Item 03-08-11.

CITIZEN PUBLIC APPEARANCE: None

SPECIAL PRESENTATION: Charlie Holling was not present to receive his 15-year service recognition award.

BADGE PINNING CEREMONY: Badges were presented to new volunteer firefighters Jessica Brucato, Steven Cole, Mike Jacobs, Tom Robles and Sean Witherell. Brad Caldwell and Brandon Matthies were unable to attend.

PROMOTION CEREMONY: Cameron Cornelssen was promoted to Volunteer Engineer.

APPROVAL OF MINUTES: 2003-08-01 A motion to approve the minutes of regular meeting of July 17, 2003 was made by Director Olufs and seconded by Director Lowe. 4/0/1

CORRESPONDENCE: 2003-08-02 Current monthly payment summary and miscellaneous correspondence were reviewed and discussed.

ACTION ITEM: 2003-08-03 Motion to approve fixed-asset ledger total of $3,692,976.77 for 2002/2003 budget year-end was made by Director Pozzi and seconded by Director Lowe. 4/0/1
DISCUSSION/
DIRECTION ITEM: 2003-08-04 The 2003/2004 final budget was discussed. The Board directed staff to include a $200/month stipend increase for the volunteer battalion chiefs and a $1.00 per call increase for the volunteers, both to be effective October 1, 2003.

ACTION ITEM: 2003-08-05 Motion to adopt Resolution 249, approving a memorandum of understanding with WFPD fire management personnel Battalion Chief Matt Gustafson, was made by Director Lowe and seconded by Director Pozzi. 4/0/1

ACTION ITEM: 2003-08-06 Motion to adopt Resolution 251, approving a memorandum of understanding with WFPD administrative assistant Ginger Hamilton, was made by Director Lowe and seconded by Director Olufs. 4/0/1

ACTION ITEM: 2003-08-07 Motion to adopt Resolution 252, approving a memorandum of understanding with WFPD bookkeeper Melinda Soares was made by Director Olufs and seconded by Director Lowe. 4/0/1

ACTION ITEM: 2003-08-08 Motion to adopt Resolution 253, approving certain terms and conditions for WFPD fire captains and engineer/firefighters was made by Director Olufs and seconded by Director Lowe. 4/0/1

OPEN PUBLIC HEARING: 2003-08-09 At 8:10, regarding Resolution 254 regarding weed abatement.

CLOSE PUBLIC HEARING: There being no public present who wished to be heard, the hearing was closed at 8:10.

ACTION ITEM: 2003-08-10 Motion to adopt Resolution 254, overruling protests on properties declared a public nuisance, as listed in Exhibit A of Resolution 254, was made by Director Pozzi and seconded by Director Lowe. 3/0/1/1

ACTION ITEM: 2003-08-12 (Taken out of order) Motion to adopt Resolution 255, declaring weeds and/or rubbish upon or in front of certain properties listed in Exhibit A to be a public nuisance was made by Director Pozzi and seconded by Director Lowe. 3/0/1/1

ACTION ITEM: 2003-08-11 Motion to direct Chief Collier to vote for one of two candidates to the California Special Districts Association Board of Directors was made by Director Lowe and seconded by Director Pozzi. 4/0/1

ACTION ITEM: 2003-08-13 President McDowell announced committee reassignments: Education Committee, McDowell (chair) & Pozzi; Labor, Nelson (chair), Lowe, Arnone; Budget, Olufs (chair) and Pozzi.

President McDowell requested the Labor Committee work with WPFA to resolve benefits issue by the December 18 Board meeting, and he requested the Budget Committee review the budget each month and report any discernable trends to the Board.

BOARD COMMITTEE REPORTS:
Budget Committee: See item 2003-08-04.
Labor Negotiations: See items 2003-08-05--08.
Education Committee: President McDowell reported that the recent phone survey conducted by Data Instincts revealed that had the election been held on that date, the measure would not have passed. Ms. Hamilton reported on the activities of Friends of Windsor Fire.

LEGAL COUNSEL REPORT: None

OPERATIONS REPORT: Chief Collier presented the operations report.

WINDSOR PROFESSIONAL FIREFIGHTERS ASSOCIATION REPORT: None

WINDSOR VOLUNTEER FIREFIGHTERS ASSOCIATION REPORT: None

BOARD MEMBER COMMENTS/REPORTS: None

BOARD PRESIDENT'S COMMENTS/REPORTS: President McDowell requested the WPFA and WVFA reports be removed from the monthly agenda. If either group wishes to address the Board, it may request being added to the agenda or do so in the Public Comments section. He also requested a memo be prepared thus advising each group. President McDowell also directed staff to add the creation of a new committee to next month's agenda.

ADJOURNMENT: There being no further business to be conducted by the Board, on a motion by Director Olufs and seconded by Director Lowe, the meeting adjourned at 8:56 pm.

NEXT REGULAR MEETING: Thursday, September 18, 2003, at 7:00 pm

Respectfully submitted,

Chief Ron Collier, Clerk of the Board

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